Guidelines for Alpha Gamma Delta Chapter Use of E-mail and Websites
Properly research and verify Fraternity history, facts or information before posting. The Fraternity Education Manual must be used as a reference. As in representing Alpha Gamma Delta in other aspects of Fraternity life, the same standards of conduct and behavior apply to Alpha Gamma Delta homepages. Likewise, the same disciplinary action will apply to violations.
The following disclaimer language must be located on personal/chapter homepages:
"Alpha Gamma Delta recognizes the value and potential of personal publishing on the internet, however, the Fraternity can accept no responsibility for the contents of those pages. These pages do not in any way constitute official Alpha Gamma Delta content. The views and opinions expressed in the pages below are strictly those of the page authors, and comments on the contents of those pages should be directed to the page authors."
Consult the Alpha Gam Way for proper terminology.
Use password protection for e-mail, but remember that e-mail notes are just as discoverable as written letters.
- Do not have e-mail messages that contain anything you wouldn't want to be seen publicly.
- Do not discuss membership eligibility cases or other sensitive chapter business over e-mail.
- Do not discuss Ritual.
Be aware that copyright laws apply to digital usage. Copyright infringement is widespread on the internet. Scanning in or replicating any file, image, text, music or computer software that is someone else's work is copyright infringement, which is a crime.
Coordinator or Chairman?
In November 1999, a question came up on the AGD Webmasters mailing list about
whether other chapters had the website maintainer position set up as an elected office or a committee position
and whether there was an official stance on the issue. We received the following response from Katie Jolley,
Director of Communications:
Alpha Gam has vice presidents, coordinators and chairmen. Vice presidents
and coordinators are elected, ex: VP Operations, Ritual Coordinator.
Chairmen are appointed by Executive Council, ex: Music Chairman. A person
serving as the web specialist would be a chairman, and not run in a chapter
election. A committee is formed to review the candidates and then they make
their recommendation to EC. EC approves this or asks for other
recommendations. I know that this sounds like a lot of work, but it happens
at the same time with the election process and runs very smoothly. If there
is only one person interested in each chair position it makes the process
very easy!
As far as whose team this person falls under, VP-O would make the most
sense. However, the Web could have recruitment uses and Panhellenic uses,
so that decision can be left up to the individual chapter. What is
important is that it stays consistent from year to year. In the ideal
world, there would be a web committee with interested members and the Web
Chairman would lead the committee. Then, when this person moves on to
bigger and better things there is someone on the committee who has already
had some experience and knows the vision of the project. Committees also
allow input/feedback from the members.
Alumnae chapters are organized a bit differently, but could make it an
appointed office as well, as the permanent secretary may not be web savvy.
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